Registration

Registration

All participants, speakers and partners must register for the conference. The registration deadline is 9 May 2027. Please register for the conference as well as for the evening events by using this online registration form.

The conference registration fees are:

Participant (two days): 260 € till 25 April 2027, 320 € 26 April–3 May 2027
Participant (one day): 220 € till 25 April 2027, 270 € 26 April–3 May 2027

Partner (two days): 170 €
Partner (one day): 120 €

The partner fee is available to speakers and up to two organizers of Wednesday’s parallel sessions. Eligible participants will be informed by the conference organizers.

Student: (two days): 100 €
Student: (one day): 50 €

Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)

Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs.

The registration fee includes:

• admission to all sessions
• lunches and coffee/tea during breaks mentioned on the programme
• conference materials
• Welcome reception in Korundi (Monday 24 May)
• Conference get-together in Arktikum (Tuesday 25 May)

Payments

The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are

• Online bank transfer (Finnish banks)
• MobilePay and Siirto.
• Online credit card payment (Visa, MasterCard, EuroCard, Amex)
• Invoice. Invoice will be sent to you separately by the conference office. Please remember to specify the invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices. You can request for group invoice by sending email to congress office (congress@ulapland.fi).

Cancellation Policy

Cancellations must be made in writing to Rovaniemi-Lapland Congresses (congress@ulapland.fi). Registration fee will be refunded if cancellation is received by 9 May 2027. No refunds will be made after this date. Please note that a processing fee of 30 € will be deducted from all refunds. Transferring registration to another participant is free of charge.

Accommodation

The conference organizers have made bulk reservations for the conference guests in four hotels in Rovaniemi.

Booking via conference registration form
The prices below are only for those bookings done via Rovaniemi-Lapland Congresses.
The price is per day, including breakfast buffet, service and VAT. Hotel quotas are valid until 22 April 2027.

Hotel Aakenus: standard single room 78 €/night, standard double room 88 €/night

Original Sokos Hotel Vaakuna: standard single room 130 €/night, standard double room 150 €/night

Arctic City Hotel: Classic room 1-2 persons per room 139 €/night

Arctic Light Hotel: Magic room 1-2 h persons per room 159 €/night

Please inform any changes to the Rovaniemi-Lapland Conferences (not directly to the hotel) by email congress@ulapland.fi.

NB! The registration fee does not include accommodation, hotel fees are to be paid directly to the hotel onsite or the hotel will send you the payment link by email. If you prefer invoicing, please inform us in the registration form. We have to check the possibilities of invoicing from each hotel.

Cancellation policy for hotel bookings made via registration from/Rovaniemi-Lapland Congresses:

• Cancellations must be made in writing to Rovaniemi-Lapland Congresses three (4) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Booking directly from the hotels
Scandic Rovaniemi City and Scandic Pohjanhovi

Reservations can be easily made through the following link: BOOK WITH SCANDIC.

Through the link, guests can directly book rooms at a discounted rate.

Guests can choose their preferred room type and receive an additional discount when paying for the reservation upon booking. The cancellation policy for individual bookings depends on the booking type chosen by the guest. To confirm the reservation, guests must provide valid credit card information. Rooms are subject to availability and should be booked 10 days before arrival at the latest. Scandic Friends members should also check for available loyalty offers.

Santa’s Hotel Santa Claus and Santa’s Hotel Noelle

Please make the reservation through the website using the promotional code PROARCTICSPIRIT. The code provides the discount from the available daily rates at the time of booking. Rooms are subject to general availability, so we recommend making reservations well in advance.

You can use the promotional code when making your reservations to either Santa´s Hotels Santa Clause or Santa´s Hotel Noelle.

Website: Have a Merry Stay – Santa’s Hotels Promo code: PROARCTICSPIRIT